Where should I save my files?

There are different possibilities to save files (e.g. research data) on the D-PHYS managed Windows workstations. This readme provides best practices and shows the advantages and disadvantages of the different locations.

  • The best idea is to store all data on a groupshare \\windata\groupdrivename e.g. \\windata\picodata

    • On managed computers, the groupshares will automatically be connected during logon and are therefore visible in the Windows Explorer as different drives.

    • On the groupshare is a lot of space available and it will also be backed up every night. You are also able to access them from outside ETH.

    • The data will automatically be accessible to all group members. This also guarantees that research-relevant data remains accessible to the group even after your departure.

  • An additional possibility to save files is in the user home directory \\winhome\username e.g. \\winhome\johndoe

    • On managed computers, the home directory is automatically connected during logon and is visible in the Windows Explorer as drive h:.

    • The space is limited (quota) for the home directory, so you should use it mainly for personal files and not for research or project data. It will also be backed up every night and you are able to access it from outside ETH.

  • You can save files on your desktop which is part of the user profile or in the profile itself. It is located in C:\Users\%Username (english installation) or C:\Benutzer\%Username (german installation).

    • But the profile space is limited (currently 300MB), to avoid long wait times during synchronisation. The roaming part of the user profile (e.g. the desktop folder) will be copied during every login and logout process, this is called roaming user profiles. Therefore don't save a lot of data on the desktop or in C:\Users\%Username (a few megabytes are still ok).
    • A good idea is to put shortcuts on your desktop to quickly access files or folders you often need, instead of placing the files themselves on the desktop.
    • The local user profile folder will be deleted automatically if there was no logon for 90 days. The roaming part of the profile will still be available, saved on the server for 400 days, but the local part of it is lost.
  • Sometimes you need to save files locally on the computer, for instance to improve the performance of computational jobs. However, you need to be aware of the following short-comings:

    • The files are not save in case of a hard-drive failure, a human error or virus which may delete or encrypt them. They are not automatically backed up, you will loose them if you have no backup done by yourself!
    • This data is lost if the computer has to be reinstalled.
    • You are not able to access them remotely from a different computer.
  • If you are aware of these risks and still want to save them locally, there are different possible locations:

    • Probably the best folder is C:\Scratch. You have write permissions and there is no space limit, but please do not fill the harddrive completely! There should always be at least 10-15% of free space to install software updates and ensure the stability of the operating system.
    • On some computers there is a second hard-drive installed, which is visible in the Windows Explorer as drive D:. You may use it too and there are no restrictions on free space because it will not be used by the operating system itself.