D-PHYS meeting room reservation¶

D-PHYS manages the reservations of four meeting rooms listed below.

Additional rooms can be booked via the ETH Room Request site.

Request a new reservation¶

To submit a room reservation request, an Calendar invite (not a normal email) has to be sent to the respective room. This is typically done by creating a new event and inviting the room's email address as attendee.

Request from the browser¶

• Open the 'Web Calendar View (Public)' link for the room you want to book.
  • See if your preferred time slot is available.
• Open your ETH Webmail (https://outlook.office.com/mail/)
  • Enter your username@ethz.ch in the login form and press Next.
  • When you are redirected to the ETH login form, enter your ETH credentials.
  • Go to the calendar and create the desired event and add it with the New event -> Event button in the top left corner.
• In the 'New event' window
  • Enter the name of the event as the title, followed by the name of the organiser or research group in brackets.
  • In the 'Invite participants' box, add the email address for the room.
  • Click 'Save' to submit your booking request.
• Your room reservation will be marked 'tentative' and will appear shaded until it has been approved by one of the room planners.
  • You will receive an email notification confirming (or rejecting) your request, usually within one business day or less.

Request from a desktop app¶

• Open the 'Web Calendar View (Public)' link for the room you want to book.
  • See if your preferred time slot is available.
• Add a new event in your desktop calendar application.
  • Enter the name of the event as the title, followed in parentheses by the name of the organiser or research group.
  • In the 'Invite attendees' field, add the email address for the room.
  • Save the event to send your request.
• Your room reservation will be marked as 'tentative' and will appear shaded until it has been approved by one of the room planners.
  • You will receive an email notification confirming (or rejecting) your request, usually within one business day or less.